Professional Staff

Job Overview

At Stevens & Lee, the Research Assistant supports professionals with client-driven research activities. This role requires the ability to clearly communicate, locate, organize and apply information, and work both independently & collaboratively with a team to deliver actionable insights. Ideal candidates will have an academic background in business, communication, library science, or a related field, with strong organizational, language, and interpersonal skills.

This position is an internship, with the potential for full-time employment consideration.

Primary Responsibilities

• Interpret communications and requests to identify information need(s), format, priority, and breadth.
• Build, evaluate and refine targeted lists for sales, networking, administrative review, and service development.
• Research, identify key details, and compose customized company profiles, biographies and related reports.
• Monitor and retrieve industry standards, regulations, and news for practice groups, leadership, and administrative use.
• Design and run litigation reports and retrieve appropriate legal documents (PACER, Bloomberg Law, local courts).
• Additional internet-based informational searches and spreadsheet construction as needed by management and professionals.

Skills & Competencies

• Boolean and keyword advance electronic search proficiency preferred.
• Electronic database and browser search proficiency preferred.
• Familiarity with common computer document file formats and software (PDF, RTF, DOC, DOCX, XLSX, CSV).
• Demonstrated problem solving skills equivalent to education completed.
• Excellent spelling and grammar skills; highly organized; detail oriented.
• Advanced written and verbal communication skills.
• Flexibility to adapt to individual information accessibility needs.
• Ability to represent Firm in a professional manner.
• Strong time management skills.
• Work well under pressure.
• Strong work ethics; integrity.
• Discretion and ability to maintain client, firm & coworker confidentiality.

Qualifications

• Bachelor’s degree required; General Business, Economics, Business Intelligence/Analysis, Library Science, or Communications degree preferred.
• Advanced knowledge of Windows 10 and Microsoft Office Suite 2016 is required.
• Resourceful, self-starter with strong interpersonal and collaboration skills.
• Resource validity and bias assessment proficiency.
• Ability to manage multiple tasks and balance priorities.
• Sincere willingness to continue to learn.
• Candidates must be able to reliably commute to our Reading, PA office on a daily basis.

Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.

Job Type: Full-Time- 40 Hours/week

FLSA Classification: Non-Exempt

Reports To: Research & Library Services Manager

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.

Job Overview

We are seeking a reliable and detail-oriented Office Assistant to join our team. The ideal candidate will support daily office operations by handling administrative tasks. This position is a great opportunity for someone looking to contribute to a productive and professional workplace.

Primary Responsibilities (responsibilities include but not limited to)

GENERAL OFFICE:

• Document scanning, naming, and uploading to iManage as needed
• Assist with preparing binders
• Assist with file maintenance and document assembly
• Sorting and Distributing Incoming Mail.
• Copy Machine Maintenance: Fill large copy machines every morning and prior to the end of day (and upon request as needed)
• Photocopying/Scanning
• Preparing packages for outgoing mail, Federal Express, etc.
• Deliveries to Courts, Post Office, Federal Express and miscellaneous errands as needed
• Maintain list of supplies to be restocked

RECEPTION AREA:

• Overflow to AI receptionist
• Answer lobby phone for incoming guests/clients
• Cover reception area when scheduled meetings are taking place
• Route guests/clients to appropriate conference room or attorney

OFFICE MAINTENANCE:

• Conference Rooms: Maintain readiness of conference rooms/setup of conference rooms for virtual/in-person meetings
• Stock Refrigerator: Every morning, afternoon and upon request
• Load/Unload Dishwasher: Every morning, evening and as needed
• Order/Pickup Lunches upon request
• Set-up and breakdown of firm lunches, meetings and other events

Qualifications:

• High school diploma or equivalent (Associate’s or Bachelor’s degree is a plus)
• Proven experience in an administrative or office support role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team
• Professional demeanor and customer service skills
• Familiarity with office equipment

Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.

The firm is not accepting resumes from search firms for this position.

Job Type: Full-Time- 37.5 Hours/week

FLSA Classification: Non-Exempt

Reports To: Human Resources

Job Overview

At Stevens & Lee, the Legal Assistant plays a vital role as an administrative team member supporting a group of attorneys with the shared goal of providing exceptional service to our valued clients.

The Legal Assistant is multi-dimensional position drawing upon a variety of skills and competencies, best suited for an organized, self-starter who enjoys assuming responsibility and learning new things.

Primary Responsibilities (responsibilities include but not limited to)

Skills & Competencies

• Ability to communicate professionally and interact effectively with all levels of personnel.
• Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision.
• Flexibility and ability to respond quickly and positively to shifting demands.
• Ability to work under pressure to meet strict deadlines.

Qualifications

• Bachelor's degree or equivalent relevant work experience
• Minimum of three years of experience as a legal assistant at a law firm, professional services firm, or corporation
• Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
• Exceptional computer skills with the ability to learn new software applications quickly.

Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.

Job Type: Full-Time- 40 Hours/week

FLSA Classification: Non-Exempt

Reports To: Human Resources

Salary: $65,000 to $80,000 annually, commensurate with experience and qualifications.

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.

Job Overview

At Stevens & Lee, the Legal Assistant plays a vital role as an administrative team member supporting a group of attorneys with the shared goal of providing exceptional service to our valued clients.

The Legal Assistant is multi-dimensional position drawing upon a variety of skills and competencies, best suited for an organized, self-starter who enjoys assuming responsibility and learning new things.

Primary Responsibilities (responsibilities include but not limited to)

• Support attorneys and paralegals in the Trusts & Estates Practice Group.
• Communicate with clients as directed by attorneys in a respectful and professional manner.
• Assist clients with the execution of estate planning documents.
• Provide support for estate projects from inception to completion.
• Submit Conflict Checks, open new client matters and create New Business Memos as directed by attorneys.
• Work with various court systems processing paperwork and e-filings, running docket reports, and maintaining docket search charts.
• Partner with the firm’s Finance Department to produce monthly attorney billing; process and submit check requests and complete attorney expense reports.
• Draft legal documents, prepare letters, correspondence, reports, and presentations as needed; proofread and ensure accuracy of all materials.
• Make redactions, conduct bates numbering, and compile document productions.
• Coordinate attorney calendars, set-up meetings, conference calls, and make travel arrangements.
• Manage all incoming and outgoing U.S., certified and Fed-Ex mail per attorney request.
• Welcome clients and greet visitors with a helpful, positive, and professional attitude.
• Answer direct-line phone calls in a professional manner and route as necessary.
• Work as a team with other law firm support personnel to ensure all tasks and assignments have been completed.

Skills & Competencies

• Previous experience in Trusts & Estates Legal Department experience required.
• Strong familiarity with estate planning, probate, and trust administration documents.
• Ability to communicate professionally and interact effectively with all levels of personnel.
• Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision.
• Flexibility and ability to respond quickly and positively to shifting demands.
• Ability to work under pressure to meet strict deadlines.

Qualifications

• Bachelor's degree or equivalent training/work experience required.
• Minimum of three years of legal administrative Trusts & Estates support experience within a legal department or law firm or an equivalent combination of education and experience.
• Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
• Exceptional computer skills with the ability to learn new software applications quickly.

Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.

Job Type: Full-Time- 40 Hours/week

FLSA Classification: Non-Exempt

Reports To: Human Resources

Salary: $65,000 to $80,000 annually, commensurate with experience and qualifications.

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.

Job Overview

The Digital Marketing Specialist will implement activities that deliver digital communications through email campaigns, our websites and social media platform(s), and is responsible for generating regular digital outreach to achieve visibility goals consistent with the Platform brand.

The position reports to the Chief Marketing Officer and works very closely with the marketing and business development teams.

Primary Responsibilities (responsibilities include but not limited to)

Email Marketing:

• Build and manage effective communications utilizing campaign platforms, including list segmentation and performance analysis
• Collaborate with internal teams in the development of brand-aligned digital content, including multimedia and branded assets

Social Media:

• Oversee scheduling, publishing and monitoring of content across social platforms. Use platform analytics and trends to grow engagement and improve visibility

Website:

• Work with the Platform’s websites on strategies to support SEO performance and with team leads to implement and optimize SEO and paid digital advertising strategies
• Manage image library

Analytics and Reporting:

• Monitor digital performance and consolidate performance data across workflows into actionable recommendations. Develop periodic reports to assess results and inform strategy

Digital Strategy and Execution:

• Support the planning and execution of multi-channel digital marketing campaigns
• Manage digital marketing calendars and coordinate with team members to ensure timely delivery

QUALIFICATIONS

• Five (5)+ years of experience working in digital marketing; law firm or agency experience preferred
• Strong technical knowledge of WordPress, email campaign services, Google Analytics, SEO tools and social media platforms, and working knowledge of HTML
• Skill and comfort with writing short form content
• Familiarity with digital advertising platforms and split testing methodologies
• Strong data management and analytical skills and the ability to use both to improve outcomes
• Ability to manage time and workload by planning, organizing, and prioritizing tasks with changing deadlines

The firm is not accepting resumes from search firms for this position.

Job Type: Full-Time- 40 Hours/week

FLSA Classification: Non-Exempt

Reports To: Chief Marketing Officer

Location: This position can be in Philadelphia, Valley Forge, Reading, PA or any of the firm’s primary east coast offices.

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.

Job Overview

We are seeking a professional, personable, and detail-oriented Office Assistant at Stevens & Lee. As the Office Assistant, you will provide administrative support and ensure the smooth operation of the front office, while creating a welcoming environment for clients, visitors, and staff. The ideal candidate will be organized, proactive, and capable of handling multiple tasks in a fast-paced environment.

Primary Responsibilities (responsibilities include but not limited to)

• Greeting Clients and Visitors: Welcome clients and visitors warmly, ensuring they feel comfortable and directing them to the appropriate attorney or department.
• Administrative Support: Assist with administrative tasks such as filing, faxing, photocopying, and organizing legal documents as needed.
• Mail and Document Handling: Sort and distribute incoming mail, deliveries, and packages. Prepare outgoing mail and couriers as necessary.
• Client Confidentiality: Maintain a high level of confidentiality and professionalism in all dealings with clients, documents, and sensitive information.
• Coordination with Legal Staff: Assist legal assistants and paralegals with scheduling meetings, filing documents, and other clerical tasks as required.
• Maintaining Reception Area: Ensure the reception area is presentable and maintains a professional and welcoming atmosphere at all times.
• Other projects as assigned

Skills & Competencies

• Strong verbal and written communication skills.
• Excellent interpersonal skills.
• Proficient with office equipment (phone systems, copiers, fax machines).
• Strong organizational skills and ability to prioritize tasks.
• Attention to detail and ability to multitask in a fast-paced environment.
• Professional appearance and demeanor.
• Demonstrated ability to work with individuals at all levels across the Firm
• Ability to work independently and as part of a team environment
• Proficiency in Microsoft Word, PowerPoint and Excel

Qualifications

• Education: High school diploma or equivalent; associate or bachelor’s degree is a plus.
• Experience: Previous experience as a receptionist, administrative, or customer service role is preferred. Experience working in a law firm or legal setting is a plus.

Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.

The firm is not accepting resumes from search firms for this position.

Job Type: Full-Time- 40 Hours/week onsite

Location: Princeton, NJ

Salary Range: $22-$28/Hour

FLSA Classification: Non-Exempt

Reports To: Human Resources

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.

Job Overview

The Stevens & Lee Companies is looking for a skilled IS Help Desk Specialist to provide computer setup, technical support for platform employees, and assistance with various IS Department projects and tasks as needed.

Ideal candidates should have at least three years of experience in PC and technical support or demonstrate exceptional customer service abilities. A reliable vehicle is essential, as the role involves regular travel to regional offices. Candidates must also show a strong willingness to learn and take ownership of the following responsibilities:

Primary Responsibilities (responsibilities include but not limited to)

• Configure, deliver, and install computers and peripherals.
• Configure and troubleshoot mobile devices, including Apple and Android
• Answer and respond to service calls as needed for attorneys, professionals, and staff.
• Enter all service and support work orders/tickets into IS Department tracking system.
• Install, troubleshoot, research and correct desktop application and hardware issues.
• Setup equipment and support presentations and meetings.
• Participate in the after-hours on-call support rotation schedule.
• Regular on-hour and off-hour travel to other regional offices for computer installation and support and/or projects as needed, including overtime as required.

Skills & Competencies

• Ability to communicate professionally and interact effectively with all levels of personnel.
• Excellent client service skills and ability to work on multiple matters simultaneously in and organized manner and under minimal supervision.
• Flexibility and ability to respond quickly and positively to shifting demands.
• Ability to work under pressure to meet strict deadlines.

Qualifications

• A+ Certification (desired) with a minimum of a high school diploma or equivalent.
• Prior experience in a professional services environment preferred.
• Proficient in Microsoft Office, Teams, and familiarity with iManage, Litera products, copiers, printers, and Teams phones is a plus.
• PC Hardware/Setup: 1 year (preferred).
• Help Desk: 1 year (preferred).
• Windows: 1 year (preferred).
• Self-starter with strong interpersonal, collaboration, and customer service skills

Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.

Job Type: Full-Time- 40 Hours/week onsite

FLSA Classification: Non-Exempt

Location: Full-Time- 40 Hours/week onsite

Reports To: IS Department

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.

Job Overview

We are seeking a highly skilled and detail-oriented Word Processing Specialist to join our team. In this role, you will be responsible for creating, formatting, editing, and finalizing complex legal documents with precision and efficiency. You will work closely with attorneys, paralegals, and other support staff to ensure all documents meet the firm’s high standards of quality and compliance.

Primary Responsibilities (responsibilities include but not limited to):

• Create, edit, and format legal documents including correspondence, various legal documents, contracts, spreadsheets, and presentations using Microsoft Office Suite and other legal software
• Convert, compare, and proofread documents to ensure consistency and compliance with firm standards
• Handle document conversions (PDF to Word, Word to PDF, etc.) and troubleshoot formatting issues
• Transcribe documents or conversations from recordings
• Collaborate with attorneys and other professionals on special projects to meet tight deadlines
• Maintain confidentiality and data integrity at all times

Qualifications:

• Minimum high school diploma or demonstrated equivalent experience in relevant field. Experience in a legal professional services environment preferred.
• 2+ years experience in a professional services work environment.

Skills and Abilities:

• Prior experience in a document production or word processing role, preferably in a legal or professional services environment
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Familiarity with legal terminology and technology (e.g., iManage, Litera, Dictalogic)
• Exceptional attention to detail and strong communication and organizational skills
• Ability to work both independently and as part of a team and manage multiple tasks under pressure
• Strong written, verbal, and comprehension skills
• Must be reliable, punctual, and attentive
• Ability to continuously learn and grow within the company

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-Time- 40 Hours/week oniste

FLSA Classification: Hourly, Non-Exempt

Reports To: IS Department

Schedule:

Day Shift – 8AM-5PM, Monday-Friday; or

Evening Shift – 11AM-7PM, rotating Saturdays

Work Location: Reading, Pa.

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.

Job Overview

We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. As an Executive Administrative Assistant, you will provide comprehensive administrative support to multiple professionals and the CEO/Co-Chair of the SES ESOP group, ensuring smooth and efficient operations. This role requires exceptional organizational skills, attention to detail and the ability to handle sensitive information with discretion.

Responsibilities:

• Handle all day-to-day responsibilities, including scheduling, meeting coordination, materials preparation, and general administrative functions.
• Manage complex calendars across multiple executives, keeping them current with changes and resolving scheduling conflicts.
• Coordinate extensive travel arrangements including air, lodging, and transportation for multiple executives.
• Prepare and review documents for meetings and department communications.
• Maintain timelines, process, and procedure documents for key responsibilities.
• Coordinate logistics for departmental events and meetings.
• Create solid working relationships with other administrative staff and group members.
• Work professionally with senior executives, think and work independently, be proactive, handle confidential information and work effectively and efficiently.
• Maintain data within the CRM system.
• Export data from the CRM to support reporting, analytics, and team operations.
• Collaborate with professionals to provide timely and accurate CRM data reports.

Required Skills:

• Ability to prioritize and work efficiently in a fast-paced environment
• Superior written and verbal communication skills
• Exceptional organizational and time management capabilities
• Strong problem-solving abilities
• Professional demeanor and adaptability
• Ability to maintain confidentiality and exercise discretion
• Excellence in managing multiple competing priorities
• Experience supporting multiple executives simultaneously
• Extensive experience and comfort working with high-level executives; this is a high-visibility position

Qualifications:

• 5+ years supporting high level executives, ideally in a professional service firm.
• Deep experience with Microsoft Office Suite (Outlook, Excel, PowerPoint), Teams, LMS and CRM software, preferably Microsoft Dynamics.
• Proactive and organized, with high attention to detail
• Excellent communication skills, both written and verbal, a strong degree of flexibility and the ability to adapt to an ever-changing list of priorities.
• A high degree of professionalism and demonstrated ability to maintain confidentiality

Job Type: Full-Time- 40 Hours/week (onsite)

FLSA Classification: Non-Exempt

Reports To: Human Resources

Job Location: Bala Cynwyd, Pa

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.