Professional Staff

Job Overview
 
The Assistant Director of Shareholder Recruiting and Integration works with the Director of Shareholder Recruiting in formulating and implementing a comprehensive recruiting program designed to attract high quality legal talent – individuals, groups and firms – in addition to overseeing onboarding and integration of new legal talent into the firm.

Primary Responsibilities (responsibilities include but not limited to)

• Develop and implement an annual recruitment strategy for shareholder hiring, ensuring alignment with firm goals and growth targets
• Manage the full lateral recruitment process, including identification, interviewing and making offers to attract top-tier talent
• Cultivate and maintain strong relationships with external recruiters to enhance the firm's recruitment efforts and ensure access to high-quality candidates
• Oversee the onboarding and integration process for lateral hires, ensuring smooth transitions and effective integration into firm culture and operations
• Conduct market research and competitive analysis on lateral hiring trends, market conditions and industry standards to inform recruitment strategies
• Collaborate with firm administration to streamline hiring, onboarding and operational processes, ensuring consistency and efficiency across the firm
• Support additional special projects as assigned, providing strategic input and leadership on various firm initiatives

Skills and Competencies

• Proven ability to collaborate effectively with individuals at all levels across the firm
• Ability to work independently and efficiently while also thriving in a team-oriented environment
• Strong interpersonal skills with the ability to quickly build rapport with lateral hires, recruiters and internal stakeholders
• Strong financial and analytical skills
• Proficiency in Microsoft Word, PowerPoint and Excel

Qualifications

• Undergraduate degree in business or economics from an accredited school; MBA or JD preferred
• Prior experience working in a professional services firm, preferably a law firm, in direct client service, recruiting of professionals or other relevant role
• Additional experience in business development or sales within professional services (accounting, consulting, etc.), is preferred
• Excellent communication, negotiation and interpersonal skills
• Strong organizational and time management abilities
• Flexible and adaptable with the ability to travel and work beyond normal business hours, as needed

Comprehensive Benefits Package

• 100% paid Health/Prescription coverage for the employee
• Dental and Vision insurance
• Pension plan and 401(k) retirement plan
• Two (2) Paid Life Insurance policies
• Flexible Spending Accounts (FSAs)
• Paid Sick and Paid Vacation
• Paid maternity and paternity leave
• Tuition reimbursement program  

Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.

Job Type:
Full-Time/In Office - 40 Hours/week

FLSA Classification:
Exempt

Reports To:
CEO with dotted line to the Director of Shareholder Integration

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.

Job Overview
We are seeking a detail-oriented and efficient Word Processor to join our team. The ideal candidate will have strong typing skills and experience in formatting documents using Microsoft Word. The Word Processor will be responsible for creating, editing and managing various documents to ensure they meet organizational standards.

Primary Responsibilities (responsibilities include but not limited to):

• Create, revise and format correspondence, various legal documents, spreadsheets and presentations.
• Proofread and review documents for accuracy, completeness and compliance with the requirements of requestors or departments
• Assist with special projects for attorneys, professionals, paralegals and various departments as needed.
• Address and resolve issues such as formatting problems within documents for attorneys, professionals and paralegals
• Interpret challenging handwriting and, when necessary, correct grammar and punctuation errors
• Transcribe remote dictation and perform transcription duties
• Manage and organize electronic files and documents, including naming conventions and version control
• Ensure confidentiality and security of sensitive information
• Perform other administrative tasks as needed

Qualifications

• Minimum high school diploma or demonstrated equivalent experience in relevant field Experience in a legal professional services environment preferred
• 2+ years of experience in a professional services work environment

Skills and Abilities:

• Proficient in Microsoft Word, Outlook, Excel, PowerPoint and Nuance Power PDF Advanced
• Strong written, verbal and comprehension skills
• Familiar with legal terminology
• Resourceful and self-motivated with strong interpersonal and teamwork skills
• Capable of managing multiple tasks and prioritizing effectively
• Eager to continuously learn and improve
• Reliable, punctual, attentive and respectful
• Able to work well in a diverse, team-oriented environment
• Perform effectively under pressure with a strong work ethic and integrity, maintaining confidentiality

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type:
Full-Time: 40 Hours/week

FLSA Classification:
Non-Exempt

Reports To:
IS Department

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.

Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.

Job Overview

The Stevens & Lee Companies is looking for a skilled PC and Help Desk Specialist to provide computer setup, technical support for platform employees and assistance with various IS Department projects and tasks as needed.

Ideal candidates should have at least three years of experience in PC and technical support or demonstrate exceptional customer service abilities. A reliable vehicle is essential, as the role involves regular travel to regional offices. Candidates also must show a strong willingness to learn and take ownership of the following responsibilities:

Primary Responsibilities (responsibilities include but not limited to) 

• Configure, deliver and install computers and peripherals
• Configure and troubleshoot mobile devices, including Apple and Android
• Answer and respond to service calls as needed for attorneys, professionals and staff
• Enter all service and support work orders/tickets into IS Department tracking system
• Install, troubleshoot, research and correct desktop application and hardware issues
• Set up equipment and support presentations and meetings
• Participate in the after-hours on-call support rotation schedule
• Regular on-hour and off-hour travel to other regional offices for computer installation and support and/or projects as needed, including overtime as required

Skills and Competencies 

• Ability to communicate professionally and interact effectively with all levels of personnel
• Excellent client service skills and ability to work on multiple matters simultaneously in and organized manner and under minimal supervision
• Flexibility and ability to respond quickly and positively to shifting demands
• Ability to work under pressure to meet strict deadlines

Qualifications

• A+ Certification (desired) with a minimum of a high school diploma or equivalent
• Prior experience in a professional services environment preferred
• Proficient in Microsoft Office, Teams and familiarity with iManage, Litera products, copiers, printers and Teams phones is a plus.
• PC Hardware/Setup: 1 year (preferred)
• Help Desk: 1 year (preferred)
• Windows: 1 year (preferred)
• Self-starter with strong interpersonal, collaboration and customer service skills

Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.

Job Type:
Full-Time- 40 Hours/week

FLSA Classification:
Non-Exempt

Reports To:
IS Department

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.

Job Overview
Stevens & Lee is seeking a professional, personable and detail-oriented receptionist to provide administrative support and ensure the smooth operation of the front office while creating a welcoming environment for clients, visitors and staff. The ideal candidate will be organized, proactive and capable of handling multiple tasks in a fast-paced environment

Primary Responsibilities (responsibilities include but not limited to)

• Greeting Clients and Visitors: Welcome clients and visitors warmly, ensuring they feel comfortable and directing them to the appropriate attorney or department
• Administrative Support: Assist with administrative tasks such as filing, faxing, photocopying and organizing legal documents as needed
• Mail and Document Handling: Sort and distribute incoming mail, deliveries and packages. Prepare outgoing mail and couriers as necessary
• Client Confidentiality: Maintain a high level of confidentiality and professionalism in all dealings with clients, documents and sensitive information
• Coordination with Legal Staff: Assist legal assistants and paralegals with scheduling meetings, filing documents and other clerical tasks as required
• Maintaining Reception Area: Ensure the reception area is presentable and maintains a professional and welcoming atmosphere at all times
• Other projects as assigned

Skills and Competencies

• Strong verbal and written communication skills.
• Excellent interpersonal skills
• Proficient with office equipment (phone systems, copiers, fax machines).
• Strong organizational skills and ability to prioritize tasks
• Attention to detail and ability to multitask in a fast-paced environment
• Professional appearance and demeanor
• Demonstrated ability to work with individuals at all levels across the firm  
• Ability to work independently and as part of a team environment 
• Proficiency in Microsoft Word, PowerPoint and Excel

Qualifications

• Education: High school diploma or equivalent; associate or bachelor’s degree is a plus
• Experience: Previous experience in a receptionist, administrative or customer service role is preferred. Experience working in a law firm or legal setting is a plus

Job Type: Full-Time – 40 Hours/week
FLSA Classification: Non-Exempt
Reports To: Human Resources
Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.

The firm is not accepting resumes from search firms for this position.

Job Overview

At Stevens & Lee, the Research Assistant supports professionals with client-driven research activities. This role requires the ability to clearly communicate, locate, organize and apply information, and work both independently and collaboratively with a team to deliver actionable insights. Ideal candidates will have an academic background in business, communication, library science or a related field, with strong organizational, language and interpersonal skills.

This position is an internship, with the potential for full-time employment contingent upon performance and continued business growth.

Primary Responsibilities (responsibilities include but not limited to)

• Interpret communications and requests to identify information need(s), format, priority and breadth
• Perform client list reporting
• Update the Master Client list weekly
• Evaluate, refine and censor client lists for cross-selling opportunity assessment
• Build, evaluate and refine targeted lists for sales, networking and product development
• Daily retrieval of articles for professionals based on their client relationship or ongoing need
• Monitor industry standards and news for practice groups, leadership, and administrative use
• Design and run litigation reports and retrieve appropriate legal documents (PACER, Bloomberg Law, local courts)
• Pull financial statements and bond issuance reports (EMMA, SEC, FreeERISA)
• Identify and retrieve industry reports (IBISWorld, D&B Hoovers, etc.)
• Identify and retrieve Regulatory Proposal, Bill or Law text and supporting documents
• Identify and retrieve additional third-party reports as needed (D&B Hoovers, S&P Capital IQ)
• Research, identify key details and compose customized company profiles, biographies and industry reports
• Verify government inquiries and involvement of entities and individuals (EPA, SEC, NLRB, OSHA, FDA)
• Verify Business State of Incorporation and Legal Names for business and organizations
• Perform key professional, company and lateral candidate “red flag” background and reputation evaluations
• Find and validate individual or entity contact information
• Create and refine spreadsheets and presentations for use by professionals
• Identify need and construct data reporting tools to meet requested client or professional needs
• Complete client-billable research, presentations, and reporting projects in collaboration with attorneys and professionals
• Maintain detailed client-project task and time logs
• Build law firm competitor and lateral benchmarking reports
• Compile lateral target presentations and refine as requested
• Support annual Firm sales and growth review and evaluation process
• Compile research supporting platform strategic development goals and progress benchmarking
• Compile research as requested for strategic business development and product creation
• Assemble and distribute weekly newsletter to professionals
• Maintain and report department workload and metrics
• Other duties as assigned

Skills and Competencies

• Boolean and keyword advance electronic search proficiency preferred
• Electronic database and browser search proficiency preferred
• Familiarity with common computer document file formats and software (PDF, RTF, DOC, DOCX, XL, CSV)
• Demonstrated problem solving skills equivalent to education completed
• Excellent spelling and grammar skills; highly organized; detail oriented
• Advanced written and verbal communication skills
• Flexibility to adapt to individual information accessibility needs
• Ability to represent Firm in a professional manner
• Strong time management skills
• Work well under pressure
• Strong work ethics; integrity
• Discretion and ability to maintain client, firm and coworker confidentiality

Qualifications

• Bachelor’s degree required; General Business, Business Intelligence Analysis, Library Science or Communications degree preferred
• Advanced knowledge of Windows 10 and Microsoft Office Suite 2016 is required
• Resourceful self-starter with strong interpersonal and collaboration skills
• Resource validity and bias assessment proficiency
• Ability to manage multiple tasks and balance priorities
• Sincere willingness to continue to learn

Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.

Job Type:
Non-exempt

FLSA Classification:
Non-Exempt

Reports To:
Human Resources

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age or gender.

Job Overview
Stevens & Lee welcomes exceptional people who demonstrate an exemplary work ethic, strong interpersonal skills and a high degree of initiative and creativity.

Responsibilities (responsibilities include but not limited to)

• Assist department leadership and individual attorneys in the development, execution and administration of business development plans and projects in support of the company strategic plan
• Preparation of business development materials, including pitches and proposals, and responses to Requests for Proposals (RFPs)
• Work closely with marketing communications and event management colleagues to execute targeted collateral and outreach to support BD efforts
• Work closely with the research team to develop key client, prospect and industry reporting protocols to support business development
• Update and maintain department databases and client/contact data in the context of marketing and business development efforts (Reporting/Tracking ROI)

Qualifications

• B.A./B.S. in Marketing or related field as determined by management; M.A./M.S./MBA preferred
• 5+ years of business development experience; professional services marketing experience is very strongly preferred

Skills and Abilities

• Strong communications skills and the ability to establish credibility quickly are required
• Previous experience writing proposals and other professional materials
• Must be self-motivated, resourceful and reliable with a strong work ethic and positive attitude
• Outstanding project management and organizational skills
• Ability to prioritize deadlines, remain poised under pressure and multi-task with a high volume of work
• Demonstrated ability to analyze problems and suggest appropriate solutions
• Demonstrated ability to work with individuals at all levels across the Firm
• Ability to work independently and as part of a team environment
• Proficiency in Microsoft Word, PowerPoint and Excel, as well as CRM systems

Physical Requirements

• Will require travel to other offices as needed

*This is a hybrid position and can be located in any of Stevens & Lee's Mid-Atlantic office locations: Princeton, NJ, Philadelphia, PA, King of Prussia, PA, Harrisburg, PA or Reading, PA.*

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.

Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.