Professional Staff
Stevens & Lee recruits positive and energetic individuals seeking to improve and expand their skills in a dynamic environment. We expect a lot from our staff and know the importance of hiring capable and talented people – men and women whose business experience, leadership skills and attitudes will contribute to our firm’s success.
We are about relationships with each other and with the clients we serve and embrace constant learning and skills development to grow individually, as team members and as a firm. Accordingly, the standards for our accounting and finance, business development and marketing, information technology, office services, paralegal and administrative personnel are as rigorous as our standards for attorney recruiting.
Those who succeed at Stevens & Lee are motivated and intelligent team players who share our core values of trust and collaboration Many of our professionals at all levels have been with our firm for a decade or more for a variety of reasons, including our:
- Recognition of professional staff as a vital and essential component of the overall success of our firm
- Respect for all team members by treating them as exceptional people who perform their positions with a high degree of initiative, creativity and interpersonal skills
- Commitment to supporting career development with opportunities for growth and advancement, including the pursuit of advanced degrees, training and seminars that focus on the expansion of skills
- Support for and emphasis on the ability to adjust to a fast-paced work environment and steadfast service culture
- Appreciation for team members who take the initiative to go beyond client expectations while exercising meticulous attention to detail and a high degree of accuracy
- Competitive salaries, discretionary merit bonuses, and a competitive benefit package, including a defined contribution savings plan where the firm contributes 10% of your total compensation without any required contribution by you
If you are a self-motivated individual with enthusiasm and a strong work ethic, we would like to speak with you. Please contact us at jobs@stevenslee.com.
Available Position
Job Overview
Currently, Stevens & Lee is seeking a Litigation Paralegal to join its collaborative intellectual property and litigation department. In this hands-on role, you will work closely with the IP Team to provide a broad spectrum of legal duties.
Responsibilities:
- Track due dates and manage deadlines; coordinating with attorneys and staff to meet all identified due dates
- Conduct e-filing and service on ECF/PACER of litigation documents in federal district and appellate courts
- Organize, manage, and update pleadings, discovery, and other litigation files
- Engage in trial, deposition, and hearing support, including managing outside vendors such a trial graphics teams, court reporter and transcript services, translators, etc.
- Assist with preparation of basic pleadings, notices, motions, and other filings
- Manage e-discovery document collection, intake, database creation, and production of e-discovery
- Assist with special projects and other tasks on an as needed basis
Skills & Competencies
- Excellent interpersonal and strong communications skills
- Ability to perform well under deadline pressure and maintain multiple projects to a timeline
- Exceptional organizational and follow-up skills with utmost attention to detail
- Ability to solve problems effectively and creatively while maintaining a high level of professionalism and integrity
- Forward-thinking self-starter who exhibits flexibility, drive, good judgment, dependability, and ambitiousness
- Accountable individuals who make great use of their time management skills to exceed in meeting deadlines, presenting results, and recommending improvements
- Leadership approach with the skills for building positive partnerships and working with cross-functional teams
Qualifications
- Four-year degree or equivalent experience
- At least two years’ experience as a litigation paralegal or similar role in the intellectual property practice of a law firm
- Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
- Experience with document review platforms such as Relativity, Ringtail, Concordance, etc.
- Knowledge of iManage a plus
- Proficiency in e-filing pleadings, etc. in federal district courts
- Exceptional computer skills with the ability to learn new software applications quickly
Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.
Job Overview
The paralegal will assist attorney/s by providing clerical and research support services including document preparation and review; interviewing clients and witnesses; research, investigations, and fact checking; and trial preparation.
Responsibilities:
- Prepare corporate documents/materials, including documents required to form corporations, and amendments, withdrawals, mergers, and dissolutions of corporations.
- Support corporate transactions and with the preparation of documents necessary to comply with federal, state, and local regulations relating to governance and the maintenance of the corporate form, including corporations, joint ventures, LLCs and similar entity types in the U.S. and around the world.
- Corporate compliance consisting of maintaining and updating annual minutes and annual reports
- Assist attorneys with corporate acquisitions and mergers
- Preparation of corporate documents such as written consents, operating agreements, bylaws, issuing stock certificates, applying for EINs with the IRS, obtain certifications from FDIC, Federal Reserve and Dept of Banking
- File UCC in all 50 states
- Order and review of lien, judgment, and litigation searches
Skills & Competencies
- Ability to communicate professionally and interact effectively with all levels of personnel.
- Understanding of legal language and principles, research methods, court pleadings and processes, and other related matters
- Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision
- Flexibility and ability to respond quickly and positively to shifting demands
- Ability to work under pressure to meet strict deadlines
Qualifications
- Bachelor's degree, equivalent experience or Paralegal certificate is preferred
- Minimum of five years of experience with a corporate legal department and/or law firm
- Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
- Exceptional computer skills with the ability to learn new software applications quickly
Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.
Job Overview
The paralegal will assist attorney/s by providing clerical and research support services including document preparation and review; interviewing clients and witnesses; research, investigations, and fact checking; and trial preparation.
Responsibilities:
- Meets with attorneys, clients, and other professionals to discuss assigned cases or projects
- Drafts legal documents including routine pleadings and motions, affidavits, and interrogatories; files motions and pleadings according to judicial procedures
- Researches and analyzes statutes, regulations, legal articles, judicial decisions, and other legal sources to provide written analysis to attorneys
- Interviews clients and witnesses and prepares summaries of their statements
- Prepares, organizes, stores, and retrieves case files, which may include evidence, exhibits, depositions, pleadings, and other items
- Assists attorneys with trial preparation, which may include attending trials and hearings
- Develops and maintains records regarding billable hours spent on specific cases
- Performs other related duties as assigned
Skills & Competencies
- Ability to communicate professionally and interact effectively with all levels of personnel
- Understanding of legal language and principles, research methods, court pleadings and processes, and other related matters
- Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision
- Flexibility and ability to respond quickly and positively to shifting demands
- Ability to work under pressure to meet strict deadlines
Qualifications
- Bachelor's degree or equivalent experience
- Paralegal certificate is preferred
- Minimum of five years of experience
- Experience at a law firm or professional services firm is preferred
- Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
- Exceptional computer skills with the ability to learn new software applications quickly
Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.
Job Overview
The Legal Assistant will provide administrative support to platform attorneys or professionals and assists with other office duties as needed.
Responsibilities:
- Answer phones in a professional manner and route calls as necessary
- Front desk lunch relief on a rotating basis (depends on the office location)
- Greet clients and visitors with a positive, helpful attitude and a professional appearance
- Set-up meetings, conference calls, etc.
- Process U.S. mail, Fed-Ex and certified mail per attorney request
- Maintain both hard copy and electronic files as applicable
- Order supplies, ensure copiers and printers are stocked with sufficient paper, maintain cleanliness of conference rooms and common kitchen area, update the postage meter, sort and distribute mail and packages, bind, copy, scan and fax documents as applicable
- Revise documents and short letters as applicable
- Submit Conflict Checks & New Business Memos as directed by the attorney
- Process/submit check requests
- Process billing for each attorney on a monthly basis in accordance with the Time & Billing department process
- Process/submit expenses for the attorneys
- Make arrangements for depositions as needed
- Process paper and/or electronic filings with many different types of courts
- Proofread documents
Skills & Competencies
- Ability to communicate professionally and interact effectively with all levels of personnel
- Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision
- Flexibility and ability to respond quickly and positively to shifting demands
- Ability to work under pressure to meet strict deadlines
Qualifications
- Bachelor's degree or equivalent experience
- Minimum of five years of experience
- Experience at a law firm or professional services firm is preferred
- Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
- Exceptional computer skills with the ability to learn new software applications quickly
Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.
The Stevens & Lee Intellectual Property Group, which represents startups to Fortune 100 companies spanning a range of industries and emerging markets, is rapidly expanding in all areas of intellectual property, including patent and trademark prep/prosecution, both domestic and international.
Job Overview
The Trademark Paralegal will be responsible for providing paralegal support and assistance to attorneys in the IP Group in the area of trademark law, including the coordination, management, and supervision of domestic and international trademark filing and prosecution. This position requires heavy client contact. The Paralegal maintains professionalism and strict confidentiality in all client and firm matters.
Responsibilities
- Knowledge and experience working with the United States Patent and Trademark Office (USPTO)
- Applicable knowledge and understanding of all components of domestic and foreign trademark principles, rules, and regulations with respect to filing procedures and requirements especially regarding Internet filing capabilities
- Manage and maintain all aspects of domestic and foreign trademark prosecution portfolios, including recordation of assignments, renewals, offices’ actions, and new filings
- Prepare, review, and oversee trademark applications, extension requests, statements of use, assignments, and maintenance and renewal filings with the USPTO through issuance and post issuance of trademark registration
- Prepare inquiries to and responses from the USPTO
- Liaise with foreign counsel regarding international trademark filings, both inbound and outbound, including addressing foreign counsel requirements for Power of Attorney
- Assist with trademark analyses, including ability to conduct, review, investigate results and summarize trademark screening and full comprehensive trademark clearance searches and reports
- Draft reporting letters to clients regarding trademark matters
- Utilize on-line trademark docket database (AppColl)
- Maintain up-to-date time reports to ensure accurate client billing
- Perform due diligence ownership searches on trademarks, copyrights and domain names to assist corporate department with M&As, security agreements, etc.
Skills and Competencies
- Exhibit high degree of initiative with excellent analytical, technical, and critical-thinking skills requiring an aptitude for detail, precision, and logic in order to analyze and research intellectual property data, process information, conduct legal research, and perform essential duties
- Excellent organizational skills including record keeping, data collection, and system information
- Ability to compile and analyze data and furnish concise, detailed information in report format, written correspondence, e mail, or verbally
- Ability to organize, prioritize, and oversee numerous tasks from inception to completion, and ensure work is completed within strict deadlines
- Ability to manage multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment, and adapt to changes in workflow
- Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting to prepare intellectual property documents and forms, proofread material for grammatical, typographical, and spelling errors, and perform file maintenance
Qualifications
- Bachelor’s degree and three or more years of progressive work experience in the intellectual property area, preferably in a law firm environment; or equivalent combination of education and experience
- Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
- Knowledge of iManage document management software
- Exceptional computer skills with the ability to learn new software applications quickly
Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.
Job Overview
The records clerk will be responsible for the organization and maintenance of all firm records.
Responsibilities:
- Label case file boxes when received and put information into S&L File Storage database
- Receive case file boxes or collect them to begin scanning process
- Scan file contents into iManage
- “Original items” (ie., flash drives, cd’s, original signature documents such as wills) are removed from the case file boxes and put into permanent storage
- After scanning, boxes are labeled for destruction and placed in basement;
- Locate and retrieve scanned files and original items when requested
- Ensure all files are maintained according to Firm retention policy
- Access S&L File Storage database to confirm authorization of records requests
- Assist with other duties as needed
- Create New Business Memos in Rainmaker
- Pickup and delivery of inter-office mail daily
- Provide lunchtime coverage for main switchboard as needed
- Process docket entries into Rainmaker as requested
- Renew monthly docket entries in Rainmaker
- Assist with project of scanning old files into iManage
Skills & Competencies
- Strong organizational skills
- Ability to maintain confidentiality
- Ability to manage multiple projects and balance priorities
- Working knowledge of Microsoft Office Suite and Excel.
- Experience in iManage and Rainmaker would be a plus.
Qualifications
- High School diploma
- Experience at a law firm not necessary, but would be a plus
- Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
- Exceptional computer skills with the ability to learn new software applications quickly
Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.
Full-time position in the Reading office with some travel to Philadelphia and other office locations and to firm events.
The Marketing Coordinator will assist the platform marketing team with in a variety of marketing activities, including: biography and marketing material updates and maintenance; maintenance of department databases; marketing administrative duties; and assisting with production of client presentations and other materials.
Responsibilities
- Coordinate with digital marketing team to maintain certain website content and support marketing campaigns
- Assist in drafting internal announcements
- Update professional biographies
- Coordinate photos for professionals, including scheduling and maintenance of electronic files
- Manage inventory of merchandising items and assist events management team in facilitating events, as needed
- Assist in maintaining and updating marketing department databases and records, including CRM activity, mailing lists, team calendar, etc.
- Maintain records for marketing department expenses and prepare check requests for approval
- Administrative and other projects as assigned
Required
- Bachelor’s degree in marketing, communications or related area
- Demonstrated proficiency in Microsoft Word, Excel, and PowerPoint
- Knowledge of WordPress and InDesign
Other Skills and Abilities:
- Strong organizational skills
- Attention to detail
- Good judgment
- Good interpersonal communication skills
- Able to work harmoniously and effectively with others
- Able to preserve confidentiality and exercise discretion
- Able to work under pressure
Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.