Professional Staff

Stevens & Lee recruits positive and energetic individuals seeking to improve and expand their skills in a dynamic environment. We expect a lot from our staff and know the importance of hiring capable and talented people – men and women whose business experience, leadership skills and attitudes will contribute to our firm’s success.

We are about relationships with each other and with the clients we serve and embrace constant learning and skills development to grow individually, as team members and as a firm. Accordingly, the standards for our accounting and finance, business development and marketing, information technology, office services, paralegal and administrative personnel are as rigorous as our standards for attorney recruiting.

Those who succeed at Stevens & Lee are motivated and intelligent team players who share our core values of trust and collaboration. Many of our professionals at all levels have been with our firm for a decade or more for a variety of reasons, including our:

  • Recognition of professional staff as a vital and essential component of the overall success of our firm
  • Respect for all team members by treating them as exceptional people who perform their positions with a high degree of initiative, creativity and interpersonal skills
  • Commitment to supporting career development with opportunities for growth and advancement, including the pursuit of advanced degrees, training and seminars that focus on the expansion of skills
  • Support for and emphasis on the ability to adjust to a fast-paced work environment and steadfast service culture
  • Appreciation for team members who take the initiative to go beyond client expectations while exercising meticulous attention to detail and a high degree of accuracy
  • Competitive salaries, discretionary merit bonuses, and a competitive benefit package, including a defined contribution savings plan where the firm contributes 10% of your total compensation without any required contribution by you

If you are a self-motivated individual with enthusiasm and a strong work ethic, we would like to speak with you. Please contact us at jobs@stevenslee.com.

Available Positions

Corporate Legal Assistant (Valley Forge, Reading)

Job Overview

At Stevens & Lee, the Legal Assistant plays a vital role as an administrative team member supporting a group of attorneys with the shared goal of providing exceptional service to our valued clients.

The Legal Assistant is multi-dimensional position drawing upon a variety of skills and competencies, best suited for an organized, self-starter who enjoys assuming responsibility and learning new things.

Primary Responsibilities

  • Assist in the preparation of legal documents such as contracts, agreements, and corporate resolutions.
  • Submit Conflict Checks, open new client matters and create New Business Memos as directed by attorneys.
  • Work with various court systems processing paperwork and e-filings, running docket reports, and maintaining docket search charts.
  • Partner with the firm’s Finance Department to produce monthly attorney billing; process and submit check requests and complete attorney expense reports.
  • Draft legal documents, prepare letters, correspondence, reports, and presentations as needed; proofread and ensure accuracy of all materials.
  • Make redactions, conduct bates numbering, and compile document productions.
  • Assist Corporate by preparing for court hearings, scheduling depositions, assembling binders and exhibits.
  • Establish and maintain administrative systems for managing digital and paper legal records and contracts.
  • Coordinate attorney calendars, set-up meetings, conference calls, and make travel arrangements.
  • Manage all incoming and outgoing U.S., certified and Fed-Ex mail per attorney request.
  • Welcome clients and greet visitors with a helpful, positive, and professional attitude.
  • Answer direct-line phone calls in a professional manner and route as necessary.
  • Work as a team with other law firm support personnel to ensure all tasks and assignments have been completed.

Skills & Competencies

  • Previous experience in Corporate Legal Department experience required.
  • Ability to communicate professionally and interact effectively with all levels of personnel.
  • Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision.
  • Flexibility and ability to respond quickly and positively to shifting demands.
  • Ability to work under pressure to meet strict deadlines.

Qualifications

  • Bachelor's degree or equivalent training/work experience, required.
  • Minimum of three years of legal administrative Corporate support experience within a legal department or law firm or an equivalent combination of education and experience.
  • Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
  • Exceptional computer skills with the ability to learn new software applications quickly.

Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.

Trusts & Estates Legal Assistant (Valley Forge)

Job Overview

At Stevens & Lee, the Legal Assistant plays a vital role as an administrative team member supporting a group of attorneys with the shared goal of providing exceptional service to our valued clients.

The Legal Assistant is multi-dimensional position drawing upon a variety of skills and competencies, best suited for an organized, self-starter who enjoys assuming responsibility and learning new things.

Primary Responsibilities

  • Support attorneys and paralegals in the Trusts & Estates Practice Group.
  • Communicate with clients as directed by attorneys in a respectful and professional manner.
  • Assist clients with the execution of estate planning documents.
  • Provide support for estate projects from inception to completion.
  • Submit Conflict Checks, open new client matters and create New Business Memos as directed by attorneys.
  • Work with various court systems processing paperwork and e-filings, running docket reports, and maintaining docket search charts.
  • Partner with the firm’s Finance Department to produce monthly attorney billing; process and submit check requests and complete attorney expense reports.
  • Draft legal documents, prepare letters, correspondence, reports, and presentations as needed; proofread and ensure accuracy of all materials.
  • Make redactions, conduct bates numbering, and compile document productions.
  • Coordinate attorney calendars, set-up meetings, conference calls, and make travel arrangements.
  • Manage all incoming and outgoing U.S., certified and Fed-Ex mail per attorney request.
  • Welcome clients and greet visitors with a helpful, positive, and professional attitude.
  • Answer direct-line phone calls in a professional manner and route as necessary.
  • Work as a team with other law firm support personnel to ensure all tasks and assignments have been completed.

Skills & Competencies

  • Previous experience in Trusts & Estates Legal Department experience required.
  • Strong familiarity with estate planning, probate, and trust administration documents.
  • Ability to communicate professionally and interact effectively with all levels of personnel.
  • Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision.
  • Flexibility and ability to respond quickly and positively to shifting demands.
  • Ability to work under pressure to meet strict deadlines.

Qualifications

  • Bachelor's degree or equivalent training/work experience, required.
  • Minimum of three years of legal administrative Trusts & Estates support experience within a legal department or law firm or an equivalent combination of education and experience.
  • Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
  • Exceptional computer skills with the ability to learn new software applications quickly.

Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.

Litigation Legal Assistant (Valley Forge)

Job Overview

At Stevens & Lee, the Legal Assistant plays a vital role as an administrative team member supporting a group of attorneys with the shared goal of providing exceptional service to our valued clients.

The Legal Assistant is multi-dimensional position drawing upon a variety of skills and competencies, best suited for an organized, self-starter who enjoys assuming responsibility and learning new things.

Primary Responsibilities

  • Submit Conflict Checks, open new client matters and create New Business Memos as directed by attorneys.
  • Work with various court systems processing paperwork and e-filings, running docket reports, and maintaining docket search charts.
  • Partner with the firm’s Finance Department to produce monthly attorney billing; process and submit check requests and complete attorney expense reports.
  • Draft legal documents, prepare letters, correspondence, reports, and presentations as needed; proofread and ensure accuracy of all materials.
  • Make redactions, conduct bates numbering, and compile document productions.
  • Assist Litigation by preparing for court hearings, scheduling depositions, assembling binders and exhibits.
  • Coordinate attorney calendars, set-up meetings, conference calls, and make travel arrangements.
  • Manage all incoming and outgoing U.S., certified and Fed-Ex mail per attorney request.
  • Welcome clients and greet visitors with a helpful, positive, and professional attitude.
  • Answer direct-line phone calls in a professional manner and route as necessary.
  • Work as a team with other law firm support personnel to ensure all tasks and assignments have been completed.

Skills & Competencies

  • Previous experience in Litigation Legal Department required.
  • Ability to communicate professionally and interact effectively with all levels of personnel.
  • Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision.
  • Flexibility and ability to respond quickly and positively to shifting demands.
  • Ability to work under pressure to meet strict deadlines.

Qualifications

  • Bachelor's degree or equivalent training/work experience, required.
  • Minimum of three years of legal administrative litigation support experience within a legal department or law firm or an equivalent combination of education and experience.
  • Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.
  • Exceptional computer skills with the ability to learn new software applications quickly.

Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.

Immigration Legal Assistant (Princeton)

At Stevens & Lee, the Immigration Legal Assistant plays a vital role as an administrative team member supporting a group of attorneys and other professionals with the shared goal of providing exceptional service to our valued clients. The Immigration Legal Assistant is a multi-dimensional position drawing upon a variety of skills and competencies, best suited for an organized, self-starter who enjoys assuming responsibility and learning new things.

Primary Responsibilities

  • Work closely with Immigration Practice Co-Chair and Immigration Practice Manager to ensure efficient operations of all administrative aspects of the Practice.
  • Submit Conflict Checks, open new client matters and create New Business Memos as directed by attorneys.
  • Draft engagement letters at direction of attorneys and practice manager, demonstrating knowledge and understanding of immigration case types.
  • Partner with practice manager and firm’s Finance department to ensure matters are billed timely and accurately.
  • Partner with the firm’s Finance Department to produce monthly attorney billing, perform client collections, process and submit check requests, complete attorney expense reports.
  • Maintain immigration-specific case management database (e.g., INSZoom) and document management database (e.g., NetDocuments or iManage), including opening and closing matters and workspaces, maintaining accurate immigration data (e.g., expiration dates, statuses, case milestones).
  • Work with practice manager to develop practice use of immigration case management platform (e.g., INSZoom) and other technology platforms to improve best practices and workflows.
  • Contribute to development and adherence to practice workflows and legal best practices.
  • Responsibility for ad hoc projects in furtherance of practice development and efficiency.
  • Draft letters, correspondence, reports, and presentations as needed.
  • Proofread and ensure accuracy of materials.
  • Compile and edit documents in pdf software and print and organize paper filings.
  • Coordinate attorney calendars, set-up meetings, conference calls, and make travel arrangements.
  • Manage all incoming and outgoing U.S., certified and Fed-Ex mail and maintain detailed Mail Log of all government correspondence.
  • Welcome clients and greet visitors with a helpful, positive, and professional attitude.
  • Answer direct-line phone calls in a professional manner and route as necessary.
  • Work as a team with other law firm support personnel to ensure all tasks and assignments have been completed.
  • Maintain order and stock in team copy/file room.

Skills & Competencies

  • Ability to communicate professionally and interact effectively with all levels of personnel.
  • Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision.
  • Flexibility and ability to respond quickly and positively to shifting demands.
  • Ability to work under pressure to meet strict deadlines.

Qualifications

  • Bachelor's degree or equivalent relevant work experience
  • Minimum of three years of experience as a legal assistant or paralegal at a law firm, professional services firm, or corporation
  • Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
  • Exceptional computer skills with the ability to learn new software applications quickly.
  • Experience as a paralegal or legal assistant in employment-based immigration highly preferred.

Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.

Corporate Paralegal

We are seeking a dedicated Corporate Paralegal to join our dynamic team. As a Corporate Paralegal, you will play a pivotal role in supporting our legal team with corporate transactions, document drafting, and compliance matters. This position offers a unique opportunity to work closely with experienced attorneys and contribute to the success of our firm.

Our ideal candidate is highly organized, detail-oriented, and possesses a strong understanding of corporate legal principles. If you thrive in a fast-paced environment and are eager to grow your career in corporate law, we invite you to apply. This is a Monday to Friday, full-time role located at our Bergen County office, offering a collaborative and encouraging workplace atmosphere. Join us in delivering exceptional legal services and shaping the future of corporate law.

Primary Responsibilities
Corporate Formation and Maintenance:

  • Form corporations, limited liability companies, and other types of entities, along with related amendments, withdrawals, mergers, and dissolutions of such entities.
  • Corporate compliance consisting of filing annual reports with state and local governmental offices.
  • Preparation of corporate documents such as consent resolutions, operating agreements, shareholder agreements, bylaws, and obtaining EINs.
  • Maintain and update corporate records and minute books, including ownership certificates and ledger.

Legal Document Drafting and Review:

  • Draft and review real estate purchase and sale agreements (primarily commercial), asset purchase agreements, stock/unit transfer agreements, lease agreements, and closing documents related to real estate, asset and stock transactions, including closing statements.
  • Draft term sheets/commitment letters on behalf of lender clients, as well as loan/modification documents (e.g., notes, mortgages, guaranties, and security agreements).
  • Preparation and filing of UCC financing statement, amendments, and terminations.
  • Filing of recordable documents in various State and County recording offices.

Transaction Assistance and Due Diligence:

  • Conduct and analyze legal and factual research related to real estate, asset and stock transactions.
  • Title commitment and title policy review (including exception documents and endorsements), survey review, and general due diligence review (e.g., UCC and other search results) including summarizing issues and concerns for attorney consideration.
  • Resolve title and survey issues as required.
  • Secure UCC, judgment, lien, and pending litigation searches.
  • File Bulk Sale Notices in connection with asset and commercial real estate transactions and secure tax clearance certificates.
  • Download, organize, and inventory due diligence documentation from client-provided data sites.
  • Maintain checklists for loan, real estate, asset, and stock transactions.
  • Manage preparation, assembly, and compilation of documents in advance of closing and coordinate signature page gathering directly with client, opposing counsel and other third parties.
  • Coordinate with opposing counsel, title companies, local counsel, and client representatives in all aspects of transactions.
  • Preparation of closing binders related to transactions.

Skills & Competencies

  • Ability to communicate professionally and interact effectively with all levels of personnel.
  • Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision.
  • Flexibility and ability to respond quickly and positively to shifting demands.
  • Ability to work under pressure to meet strict deadlines.

Qualifications

  • Bachelor's degree or equivalent relevant work experience
  • Minimum of three years of experience as a legal assistant at a law firm, professional services firm, or corporation
  • Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
  • Exceptional computer skills with the ability to learn new software applications quickly.

Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age or gender.

PC and Help Desk Specialist

The Stevens & Lee Companies is seeking a qualified PC and Help Desk Specialist to setup and support computers and provide technical support to platform employees and assist with projects and other IS Department tasks as needed.

Ideal candidates should have a minimum of three years of PC and technical support experience or demonstrate outstanding customer service skills.  A reliable vehicle is crucial, as the role requires regular travel to regional offices.  Candidates must also exhibit a strong willingness to learn and take responsibility for the following tasks:

Primary Responsibilities

  • Configure, deliver, and install computers and peripherals.
  • Configure and troubleshoot mobile devices, including Apple and Android
  • Answer and respond to service calls as needed for attorneys, professionals, and staff.
  • Enter all service and support work orders/tickets into IS Department tracking system.
  • Install, troubleshoot, research and correct desktop application and hardware issues.
  • Setup equipment and support presentations and meetings.
  • Participate in the after-hours on-call support rotation schedule.
  • Regular on-hour and off-hour travel to other regional offices for computer installation and support and/or projects as needed, including overtime as required.

Qualifications

A+ Certification desired, minimum high school diploma or equivalent and prior experience working in a professional services environment. Working knowledge of Microsoft Office and Teams, iManage, Litera products, copiers, printers and ShoreTel phones is a plus.

If you are a self-starter with strong interpersonal, collaboration and effective customer service skills and are looking to gain additional substantive experience, all while working in a collegial environment, we would like to talk to you.

We recognize capable and talented people. As a professionally managed business in a competitive industry, we expect a lot from our employees. In return, we provide competitive salaries and benefits package, discretionary merit bonuses, training, and educational opportunities.

Schedule

  • 8-hour shift
  • Monday to Friday
  • Rotating shift for after-hours on call
  • Overtime and some weekend availability as needed

Education

  • High school or equivalent (Preferred)

Experience

  • PC Hardware/Setup:  1 year (Preferred)
  • Help desk: 1 year (Preferred)
  • Windows: 1 year (Preferred)

Work Location: Reading, PA with regular travel to regional offices.

Interested candidates should submit a resume and cover letter to: jobs@stevenslee.com.

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age or gender.

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